The basic structural elements of a resignation email are as follows:
- A clear subject line stating that you will resign
- Your name and contact information
- Recipient’s name
- Greeting
- First paragraph: News of your resignation
- Second paragraph: Expression of gratitude for the time you spent with the company
- Third paragraph: Expression of desire to assist with the transition
- Optional: Your reasons for leaving
- A closing with words of respect
When writing your resignation email, follow the format of a proper business email (just like a cover letter for a new job seeker). Use an eye-catching title, including your personal contact information, and include the recipient’s name.
Use a legible, easy-to-read font that phone number library is no larger than 12 points and no smaller than 10 points. Align text to the left and do not justify.
Do not indent paragraphs and leave space between them. Leave at least a one-inch margin on the left, right, top, and bottom.
Remember that a resignation email will usually be brief.
Resignation Email Samples
It’s always a good idea to review a 2023 social media marketing trends for architects resignation email sample or two before you resign . In many cases, it can serve as inspiration, a guide, or even a template so that you can easily write your own resignation.
Here are a few resignation email examples, depending on why you’re leaving your job:
When You Find a New Job
Dear Mr./Ms. A,
Please accept this email as cuba business directory my official notice that I am resigning from my position as Administrative Assistant in the Finance Department of ABC Company, effective August 1, 2021.
My time with ABC Company has been invaluable. This role has given me the opportunity to learn and grow professionally, as well as connect with some wonderful colleagues. If there is anything I can do to help ease the transition, please let me know.
Thank you again for all your support and kindness over the past years.
Best Regards,